Title: Administrative Assistant
Location: Baltimore, Maryland. Hybrid on-site/remote position.
Classification: Part-time
ABOUT THE ORGANIZATION
The Baltimore Compost Collective (BCC) is a youth-empowered collective and a Black-operated nonprofit building a diverse composting community in Baltimore. The program offers compost collection service to residences and businesses in Baltimore and converts the material to high-quality compost and soil inputs. By diverting compost from waste streams, we seek to starve the incinerator! Incineration causes community health impacts and environmental damage to everyone in Baltimore, with the impacts felt most in urban communities of color. More than half of municipal waste streams are compostable material! Here at the Wakanda of South Baltimore, we turn food scraps into rich compost used to grow fresh produce and build urban food security. We are also a youth entrepreneurship program employing local youth and training them in workforce skills. Youth workers gain guided, hands-on experience managing a community-scale composting operation and business growth.
JOB DESCRIPTION
Are you highly organized, a self-starter, and a team player? The primary duties of this position are:
- Business Administration
- Manage customer onboarding, database administration, communications, and relationship building, including responding to customer inquiries in a timely manner.
- Organize & order supplies
- Records management
- Support light accounting or bookkeeping tasks, such as invoice processing and expense report reconciliation.
- Schedule and maintain communications with contractors, lawyers, and government officials related to property compliance and development
- Manage and coordinate calendars, schedule appointments, and book travel arrangements for the Executive Director and Team.
- Nonprofit Development
- Develop and refine business plans aligned with organizational goals
- Lead outreach, marketing, fundraising research, partnership development, and relationship-building efforts to grow the customer base and organizational impact.
- Support logistics for new product research and development
- Coordinate meetings with legal advisors, fiscal sponsors, board members, and the executive team; prepare agendas, meeting packets, minutes, and follow-up documentation.
- Draft, proofread, and send emails, memos, letters, and organizational reports
- Maintain compliance calendars for annual filings, charitable registrations, and reporting requirements for 501(3)(c) status
- Grant Writing/Fundraising
- In partnership with the executive team & fiscal sponsor organization, write, edit, and review grant proposals
- Track grant timelines, deliverables, program data, participant feedback, and reporting requirements; assist with drafting, reviewing, and submitting grant reports and final deliverables.
- Research and identify new funding opportunities while cultivating and maintaining strong relationships with new and existing funders.
- Assist with donor communications, database entry (such as Salesforce or Excel), and mailings
- Help coordinate special events, workshops, fundraising galas, or annual meetings
- Track program data, participant feedback forms, or grant documentation
- Youth Mentorship
- Offer training and support to youth leaders growing and developing capacity across organizational operations
QUALIFICATIONS
- QUALITIES
- Dependable self-starter
- Non-profit heart: a heart for youth development & entrepreneurial community-based development
- Willingness to learn
- Detail oriented
- Problem solving
- REQUIRED EXPERIENCE
- Business administration and logistics knowledge
- Customer Management experience
- Good verbal communication and writing skills
- PREFERRED QUALIFICATIONS
- Business, communications, non-profit management or related degree preferred
- Business, communications, non-profit management or related degree preferred
- Knowledge of various programs/software (Canva, Stripe, ZOHO, excel, etc.)
- Grant writing
- Composting or other environmental justice operations
- Youth mentorship
- LOGISTICAL QUALIFICATIONS
- Valid driver’s license
- Available to work occasional weekends (events & workshops; approximately 1-2 weekend days per month)
- Ability to lift 25 lbs
COMPENSATION
This is a part-time position, with starting compensation at $25 per hour at 20-25 hours a week, with regular performance-based promotion and bonus potential. Health insurance benefits provided for full-time employees.
HOW TO APPLY
To apply for this position, send your resume and cover letter addressed to Marvin Hayes, the Baltimore Compost Collective Executive Director at baltimorecompostcollective@gmail.com, and copy Dr. Nicole Labruto at nlabruto@jhu.edu. In your cover letter, please address your interest in and experience relevant to this role and our operations.
We look forward to interviewing you!